I spoke to our Lawn Care contractor and he tells me that mowing will begin on Monday, April 21st. One of his guys was badly injured so they are starting off later than usual following the recent rains.
We are closing the office for a few days as we go over some accounting information from and for the CPA. This is due to the “Offset Account” within the accounting software. We must determine some yearly closing balances for all 400 accounts so that the CPA can issue reports. The main portion of this was completed today and has been sent to the CPA’s office.
We will also be going back over QuickBooks entries and sending out statements to homeowner who show a balance due. We will give each and every homeowner the opportunity to dispute and/or to correct their account information. It may be a week or so before these statements start going out, but they will be coming out soon.
Anyone with questions about statements for their accounts, please contact the Office for more information.
At the April 10th Special Board Meeting, the following Resolutions were unanimously accepted by the Board:
- Adopting Third Amended Bylaws of GPMCHA, Inc.
- Adopting Second Amended Declaration of Covenants, Conditions and Restrictions (CC&R)
- Adopting Payment Plan Guidelines and Application of Payments
- Adopting Record retention and Destruction Policy
These newly Amended Bylaws and CC&R have been placed in the “Governing Documents” section in the menu, above.
There will be an open Special Board Meeting on Thursday, April 10th, at 7PM in the Association Office.
Meeting Agenda
Regular Session
- Board approval of the Resolutions for both the 3rd Amended Bylaws and 2nd Amended CC&R.
This will be a short meeting with a limited Agenda.
There will be an open Board meeting on Thursday, April 3rd, at 7PM in the Association Office.
Meeting Agenda
Regular Session
- Approve the 3rd Amended Bylaws and 2nd Amended CC&R
- Discuss/Approve Payment Plan Resolution
- Approve the Financial Draft for January/February 2014
- Discuss getting Uniforms for the maintenance personnel
- Discuss New Logo for the HOA (uniforms, letterhead and other HOA uses) and explore the cost of a custom logo for the HOA designed locally.
Executive Session to follow Regular Session
- Temporary Labor for Painting
- Pool Employees
- Fidelity Bonds
- HOA Credit Cards
After the counting of in-person ballots, absentee ballots and proxy votes, the following homeowners were elected to the Board for a 3 year term:
- Dotti Tunnell
- Robbie Jamison
- Karelin Seitz
- Don Ryan
Following the election of new Board members, the Board voted for officers as follows:
- Don Ryan – President
- John Moreno – Vice President
- Robbie Jamison – Treasurer
- Dotti Tunnell – Secretary
Officers are elected by the Board at each Annual meeting.
The 2014 Annual Meeting is March 26, 2014 at 7PM at the Ruthe Jackson Center, 3113 S Carrier Parkway, Grand Prairie, Texas 75052.
Doors open at 6:30PM
For directions, click here: 2014 Elections
We have a new office person starting Tuesday, March 25th; her name is Terry Wilkerson and Mr. Wylie, our CPA, thinks highly of her from what I have been told by Robert.
All applicants for the Office position were tested for their proficiency in accounting and with QuickBooks, our accounting software; those who did not pass the CPA’s requirements and skill tests were not advanced to the next level of consideration.
Please join us in welcoming Ms. Wilkerson to our HOA.
There will be an Open board Meeting on Thursday, March 20th at 7PM in the Office.
The subject of the meeting is the 2013 year-end financial report.
There will be an Open board Meeting on Thursday, February 27th at 7PM in the Office.
The subject of the meeting is the Board Secretary position.