Regularly scheduled Board meetings are held on the first Thursday of even-numbered months (February, April, June, August, October, December)

Special meetings are called as needed and notices will be posted here.

 


  • Open Board Meeting, June 2, 2022, at 7 PM held in the HOA Office
    • Agenda for the meeting: (Subject to change)
      • Discuss a Line of Credit for future projects/repairs

 

 

 

 

 

 

    • Agenda for the meeting: (Subject to change)
      • Parking lot repairs
      • Flock Safety

 

  • Agenda for the meeting: (Subject to change)
    • 1st Quarter 2021 Financials
    • Streets
    • Pool
    • Flock Safety

 

 

 

 

 

 

 

  • Open Board Meeting, August 6, 2020, at 7 PM held via ZOOM.
  • Link to register for the meeting –  https://zoom.us/meeting/register/tJUkdeiqpjkpHdXMPXgs8nVwyQa8sEaDAC9q
    • Agenda for the meeting: (Subject to change)
      • 1st and 2nd Quarter Financials for 2020
      • Dogs on common property, owners not picking up after them
      • Prohibited items set out as trash
      • Residents using the visitor lots

 

  • Open Board Meeting, February 6, 2020, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • 4th Quarter 2019 Financials
      • Collections
      • Dogs on common property

 

  • 2020 Annual Meeting, Friday, July 24, 2020, via ZOOM virtual meeting, due to COVID-19.
    • Agenda for Annual Meeting
      • Election of 4 Board Members
      • Following the Annual Meeting, we will have an Organizational Meeting to elect Officers.

 

  • Open Board Meeting, February 6, 2020, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • 4th Quarter 2019 Financials
      • Collections
      • Dogs on common property

 

  • Open Board Meeting, December 5, 2019, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Short term rentals ( Like Air BnB)
      • Short term parking permits
      • Collections
      • Dogs on common property

 

  • Open Board Meeting, October 3, 2019, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Third Quarter 2019 financials
      • 2020 Budget
      • Collections

 

  • Open Board Meeting, August 1, 2019, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve second Quarter 2019 financials
      • Continue discussions on parking enforcement
    • Executive Session to follow

 

  • Special Board Meeting, Friday, July 12, 2019, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss alternative visitor parking enforcement options and current parking restrictions
    • Executive Session to follow

 

  • Open Board Meeting, June 6, 2019, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss possible Capital Equipment purchases, such as a Seamless Gutter machine and new Power Rooter.
      • Discuss Collections on past due accounts
      • Discuss recent Police activity on property
    • Executive Session to follow

 

  • Open Board Meeting, April 4, 2019, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 1st Quarter 2019 Financials
      • Approve TruGreen applications
      • Discuss Parking software
      • Discuss Water restrictions and residents hosing off driveways, etc.
    • Executive Session to follow

 

  • Open Board Meeting, February 7, 2019, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 4th Quarter 2018 Financials
    • Executive Session to follow

 

 

  • Open Board Meeting, December 6, 2018, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss Signatory Resolution for old CD account (Plains Capital)
      • Appoint Board member to fill out term

 

  • Special Board Meeting, November 9, 2018, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss and approve the 2019 Annual Budget
  • Open Board Meeting, October 4, 2018, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss 2nd and 3rd Quarter 2018 Financial reports – 2nd Quarter report was found to have many mistakes in categorization. Terry came back for 3 week to help fix it.
      • Discuss alternate Parking scheme for Visitor parking from Apollo Towing.
      • Discuss choosing new Board Secretary.
      • Discuss damages to West side caused by utility work.
  • Open Board Meeting, August 2, 2018, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss 2nd Quarter 2018 Financial reports
      • Discuss water restrictions
      • Appoint new Board Members to fill vacancies
      • Select new Board Secretary
      • Discuss loose dogs
    • Executive Session to follow

 

  • Open Board Meeting, June 7, 2018, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss seriously past due accounts and foreclosures
      • Discuss drainage around the property
      • Discuss adding light to the West side and who will supply electricity to them
    • Executive Session to follow

 

  • Open Board Meeting, April 5, 2018, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 1st Quarter 2018 Financial report
      • Discuss uniform contract
      • Discuss painting contractor quotes for 2 story homes. on West Creek Lane
    • Executive Session to follow

 

  • Open Board Meeting, February 1, 2018, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 4th Quarter 2017 Financial report
      • Approve TruGreen applications to landscaping
      • Discuss another Gator purchase
    • Executive Session to follow

 

  • Open Board Meeting, December 7, 2017, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss health insurance for employees
    • Executive Session to follow

 

  • Special Board Meeting, Friday, November 10, 2017, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss and approve the 2018 Operating Budget

 

  • Open Board Meeting, October 5, 2017, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Discuss using commercial painting for the 2018 season
      • Approve striping the property (fire lanes)
    • Executive Session to follow

 

  • Open Board Meeting, August 3, 2017, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 2017 2nd Quarter financials
      • Discuss altering Parking permit program and maximum permits
      • Discuss striping the property (fire lanes)
      • Discuss Info required from new owners/renters (CC&R 13.8)
    • Executive Session to follow

 

  • Open Board Meeting, June 1, 2017, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve purchase of another Gator
      • Discuss collections of bad accounts

 

  • Open Board Meeting, April 6, 2017, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 1st Quarter 2017 Financials

 

  • 2017 Annual Meeting, Wednesday,  March 29th, 2017,  7 PM to 9 PM at Ruthe Jackson Center, Dechman Conference Room  (Ruthe-Jackson-Center-Floor-Plan)
    • Agenda for Annual Meeting
      • Election of 4 Board Members
      • Following the Annual Meeting, we will have an Organizational Meeting

 

  • Open Board Meeting, February 2, 2017, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 4th Quarter 2016 Financials
      • Discuss Pre-emergent treatment to common areas
    • Executive Session to follow

 

  • Open Board Meeting, December 1, 2016, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Resolution to allow voting by electronic means (allowed by statutes)
    • Executive Session to follow
  • Special Meeting, October 27th, 2016 at 7PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Appoint Board Member to fill vacant position
      • Review and approve the 2017 Budget
  • Open Board Meeting, October 6th, 2016, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • 3rd Quarter Financials for 2016
      • Requests to treat subdivision for insects (fleas and ants)
      • Discuss the 2017 Budget and begin preparation
      • Unauthorized construction by homeowners
    • Executive Session to follow
  • Open Board Meeting, August 4th, 2016,  at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 2nd Quarter Financial Reports
      • Discuss water restrictions and a Resolution
  • Open Board Meeting, June 2nd, 2016, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve purchase of 2 mowers
    • Executive Session to Follow
  • Special Board Meeting, May 19th, 2016,  at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve April Financials
      • Capital Equipment Purchase
    • Executive Session to follow
  • Open Board Meeting, April 7th, 2016, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 1st  Quarter Financials for 2016
      • Discuss Spring Planting
      • Discuss Landscaping Contract renewal
  • Open Board Meeting, February 25th, 2016 at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Approve 4th Quarter Financials for 2015
      • Approve Resolution for Statutory Changes to Payment Plan and Payment Application Schedules
      • Approve Statutory Changes to Fines and Enforcement Policy
      • Approve Changes to Document Production and Copying Policy (to reflect HOA new name)
      • Storage Building Request; Common area modification Request
    • Executive Session to follow
  • Open Board Meeting, February 4th, 2016 at 7 PM in the Association Office. (Meeting cancelled, no quorum present)
    • Agenda for the meeting: (Subject to change)
      • Approve 4th Quarter Financials
      • Approve Resolution for Statutory Changes to Payment Plan and Payment Application Schedules
      • Approve Statutory Changes to Fines and Enforcement Policy
      • Approve Changes to Document Production Policy (to reflect HOA new name)
      • Storage Building Request; Common area modification Request
    • Executive Session to follow
  • Open Board Meeting, December 3rd, 2015, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Visitor Parking Policing and Enforcement
        • Parking Permits – Do we keep them and do all residents need one to park in Visitor Lots?
        • 48 Hour Rule – What does it really mean?
        • Residents who keep using the Visitor Lots when their carport is under utilized.
  • Open Board Meeting, October 1st, 2015, at 7 PM in the Association Office.
    • Agenda for the meeting: (Subject to change)
      • Visitor Parking Permit enforcement and  towing of unauthorized vehicles
      • Adding parking spaces, cost vs benefits
        • End of West Mountain Creek Drive
        • End of West Townhouse Lane
      • 3rd Quarter Financial Report
      • Overgrown Trees on Homeowner Property
      • Striping of Fire Lanes and Parking Areas
    • Executive Session to Follow
  • Special Board Meeting, September 10th,2015,  at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • 2016 Budget
      • Visitor Parking Permits, Rules and Enforcement
  • Open Board Meeting, August 6th, 2015, at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Visitor Parking, Parking Permits, Enforcement, Towing of Unauthorized Vehicles
      • Adding some parking spaces, cost vs benefits
      • 2nd Quarter Financials
      • Pool rules and enforcement, including Alcohol in vicinity of pool area
    • Executive Session to Follow
  • Special Board Meeting, June 18th, 2015, at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Visitor Parking and Parking Permits – finalize details of main points voted on at June 4th meeting
      • Oak Tree on East Mtn Creek Drive
      • Pool rules and enforcement, including Alcohol in vicinity of pool area
  • Open Board Meeting, June 4th, 2015, at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Grand Prairie Animal Services –  Supervisor to speak at the meeting to all homeowners attending; copies of Ordinances will be sent out later to all homeowners.
      • Ancillary parking – Details on Permits and limitations
        • Add 3-4 parking spaces on West Mountain Creek Drive, near turnaround
  • Open Board Meeting, April 2nd, 2015, at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • 2014 Audit
      • Ancillary parking – Details on Permits and limitations
        • Add 3-4 parking spaces on West Mountain Creek Drive, near turnaround
      • 3rd golf cart for grounds cleanup (used electric cart)
      • HOA Mail Policy, Certified or First Class
    • Executive Meeting to Follow
  • 2015 Annual Meeting, March 26th, 2015, 7 PM to 9 PM at The Summit (Map on Home page)
    • Agenda for Meeting
      • Election of 1 Board Member
      • Following the Annual Meeting, we will have an Organizational Meeting
  • Open Board Meeting, February 5th, 2015,at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Approve the October and November 2014 Financial Reports
      • New Roofing for Association Buildings
      • Parking Permits, do we need them?
      • Doing our own Financial reports
      • Discuss charging residents on West Creek for backing into the new fence
      • Resident wants to add Solar panels to their roof
    • Executive Meeting to Follow
  • Open Board Meeting, December 4th, 2014, at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • 2015 Budget
      • Amendment to Paving proposal for West Creek Lane
      • Change our towing company
      • Discuss adding Security service on property
  • Special Board Meeting, November 20th, 2014, at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Fence Replacement
      • Repaving a portion of West Creek
      • Trash Compactor
      • Approve September Financial Report
    • Executive Session to Follow
  • Special Board Meeting, October 30th, 2014,  at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Gather investment Information from JP Morgan Chase adviser, Andrew Norton
      • New Pool Fence
      • Replacing old chain link fence between 20 and 22 East Mountain Creek Court (around drainage culvert)  This may be GP’s responsibility
      • Moving part of HOA assets into very conservative investment, yielding about 5-6% interest per year
      • West Creek fence, by cemetery
      • Trash cans
  • Open Board Meeting, October 16th, 2014, at 7 PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Vacant Board Position
      • New Pool Fence
      • 2014 Audit
      • Replacing old chain link fence between 20 and 22 East Mountain Creek Court (around drainage culvert)  This may be GP’s responsibility
      • Surveying of property lines, West end next to woods.
      • Carpet replacement and Paint for old Office
      • Moving part of HOA assets into very conservative investment, yielding about 5-6% interest per year
      • West Creek fence, by cemetery
      • Trash cans
    • Executive Session to follow
  • Open Board Meeting,  October 2nd, 2014, at 7PM in the Association Office Meeting postponed due to weather, to be rescheduled
    • Agenda for the meeting: (Subject to change)
      • Vacant Board Position – To replace Dan Flores following his resignation
      • New Pool Fence
      • 2014 Audit
      • Replacing old chain link fence between 20 and 22 East Mountain Creek Court (around drainage culvert) – Old business
      • Approve August Financials
  • Open Board Meeting,  August 7th, at 7PM in the Association Office
    • Agenda for the meeting: (Subject to change)
      • Vacant Board and Officer Position
      • New Pool Fence
      • 2014 Audit
      • Removing old Chain link fence on West Creek
      • Replacing old chain link fence between 20 and 22 East Mountain Creek Court (around drainage culvert)
  • Special Board Meeting    July 10th, 2014, at 7pm in the Association Office
    • The Agenda for the Special Meeting is as follows: (subject to change)
      • Fines and Enforcement Policy – Adopting and Filing with Dallas County
      • Vacant Board and Officer Position
      • Discretionary Spending Limit
      • Pool Fence
      • 2014 Audit and approximate costs
      • Thermal Glass Quotations – for all windows
      • May 2014 Financial Report Draft – Finalize
    • Executive Meeting to follow
  • Open Board Meeting      June 5th, 2014,  at 7PM in the Association Office
    • Executive Meeting to follow
  • Open Board Meeting      April 10th, 2014,  at 7PM in the Association Office.
    • Special Board Meeting to approve Resolutions
  • Open Board Meeting      April  3rd at 7PM in the Association Office
  • Annual Meeting                March 26th, 2014 at 7PM at the Ruthe Jackson Center
  • Open Board Meeting       March 20th at 7PM in the Association Office
  • Open Board Meeting       February 22nd at 7PM in the Association Office
    • The purpose of this meeting is to discuss the Office person vacancy.
  • Open Board Meeting       February 27th at 7PM in the Association Office
    • The subject of the meeting is the Board Secretary position.